Student Employment FAQs
HOW DO I GET A JOB AT BIOLA?
Our University Employment Office handles on-campus employment. University Employment is located in Metzger Hall, the main administration building for the University. The employment office is open from 8:30 a.m. to 4:30 p.m., Monday through Friday. When you know your class schedule for the semester and the hours you will be available to work, look at the current job openings here on the Biola Classifieds or stop by the University Employment Office. You will be able to review the list of jobs available, determine which jobs are of interest to you, and fill out an application for those jobs. Then, you can carry the application(s) to the department(s) that has/have the opening(s). The departments set up interviews with the applicants.
AFTER BEING HIRED AT BIOLA WHAT'S THE NEXT STEP?
To enable Biola to issue your paycheck, you’ll want to have the following forms filled out and returned to University Employment before you begin work:
- Biola University Student Payroll Approval form
- W-4 Federal Government form
- I-9 employment verification form that satisfies federal immigration requirements (All hires are required to complete the form)
Be sure to bring appropriate proof of eligibility to work. By Law, we are required to review original documentation that shows you are legally eligible to work in the United States. There are many options for documentation you can use. Some of the most common are:
- U.S. Passport
- Driver’s License and Social Security Card
- Driver’s License and Original Birth Certificate
- International Students must show their F-1 Visa and I-20
Once these forms have been completed, University Employment will issue you your first time card, color-coded in blue.
HOW CAN I LOCATE OFF-CAMPUS WORK?
Biolalink, managed by the Center for Career Development, is an online database containing hundreds of jobs and internships with employers who recruit from the Biola community. It is recommended that you create "search agents" to notify you when new opportunities are posted that fit your criteria. You can also call Career Development at 562.903.4875 to schedule an appointment with a career professional to assist you with job search, resumes, cover letters, interviewing, networking, and more. The Center for Career Development is open from 9:00 a.m. to 4:30 p.m., Monday through Friday.
HOW MANY HOURS CAN I EXPECT TO WORK?
It is recommended that all undergraduate student limit their work to 20 hours per week on campus when classes are in session, and 40 hours per week when classes are not in session. This guideline is a federal requirement for non-immigrant students attending on F-1 visas.
HOW DO I GET PAID?
Student employees at Biola complete time cards. Paychecks are issued biweekly from the Accounting Department in Metzger. You may choose to have a portion of your paycheck applied directly to your student bill. This is accomplished by completing a voluntary payroll deduction form, which is available in the University Employment Office. Both the University Employment and Accounting Departments are ready to assist you.
ARE THERE BREAKS?
You are allowed a paid rest period of ten minutes in each of the morning and afternoon work periods if the work period is four hours or more. Rest periods may not be skipped to reduce time from regular hours of work in order to leave work early.
Students should not work more than five hours without a meal break of 30 minutes. If the total work period for the day is not more than six hours, then the meal period may be waived by mutual consent between the student and the supervisor. Mealtime is unpaid and may be 30 to 60 minutes, depending on the department's schedule.
WHAT ABOUT OVERTIME AND HOLIDAY PAY?
Students who are paid an hourly wage are eligible for overtime pay. Overtime is paid at 1 1/2 times the regular hourly rate for hours worked in excess of 40 hours worked in a week or 8 hours in a day.
Student workers are not awarded paid holidays. However, if a supervisor authorizes work on a holiday, the student will receive double time for working on Biola holidays. If the date of an Biola-observed holiday does not match the date of the nationally observed holiday, the holiday bonus will be paid to student employees who work on either day. However, if a student works on both days, only one day will be payable as a holiday.
WHAT ARE MY RESPONSIBILITIES AS A STUDENT WORKER?
Students that are hired for a position at Biola are making a serious commitment. The department that has hired you will also depend on you to perform some specific duties. Therefore, notify your supervisor promptly if you have a change of schedule, if you are sick, or if you are going to be late. When you are unable to work, it is important to let your supervisor know at the beginning of the workday. In some areas of responsibility, such as the switchboard, your supervisor may require you to provide a substitute. Just as with any position off-campus, you will be expected to be prompt, reliable, dependable, and willing to perform the work required. Should you decide to terminate, it will be important to give your supervisor a reasonable notice of termination.
WHO IS RESPONSIBLE FOR JOB SAFETY?
At Biola, we are very concerned about the occupational safety of faculty, staff, and students. A hazard-free environment is not only safer but also more enjoyable to work in. Therefore, our desire is the prevention of work-related injuries and illness.
Before beginning employment on campus, it is your responsibility to get the safety training through the collective sessions held by the Safety Department at the beginning of each semester or through the department that is hiring you. You will then receive safety verification that is needed before you hand in your first time card. Your supervisor will also identify the potential hazards specific to your job. Learn how to safely operate any machinery your job may require, and always wear necessary protective equipment. Consult your supervisor regarding safety expectations, as each department is responsible to implement corrective action for a breach in safety. Student workers are expected to refrain from horseplay and dangerous behavior on the job, and to consider their safety and the safety of others at all times.
It is the policy of Biola University that the workplace be free of illicit drugs and alcoholic beverages. The University wishes to provide a drug-free work place for its employees. The on-campus manufacturing, distribution, dispensing, possession, or use of a controlled substance is unlawful, violates the university’s "Standard of Conduct," and is therefore prohibited.
WHAT ABOUT TAXES?
FICA (Social Security and Medicare) and DI (Disability Insurance) are not deducted from the paychecks of on-campus student employees who are enrolled in 6 units or more at Biola University. However, if a student works on campus during the summer and is not enrolled in a summer school class at Biola, the law requires that the FICA and DI be deducted from the student’s paycheck.
IS THERE A GRIEVANCE PROCEDURE?
If a problem arises, first talk it over with your supervisor. Discussion usually leads to a better working relationship as well as a better working environment. If you fail to reach a satisfactory understanding with your supervisor, you may take the matter up with that person's immediate supervisor. You should notify your supervisor of your intent beforehand. Supervisors and department heads have a joint responsibility to be aware of and to resolve such employee-supervisor matters in a cooperative, mutually beneficial fashion.
WHAT IF I EXPERIENCE HARASSMENT ON THE JOB?
If any student believes that he or she is the victim of any type of harassment, including sexual or racial harassment, the student should immediately report the incident to an immediate supervisor. If that supervisor is involved in the problem, the report should be made to Human Resources. The University will fully and effectively investigate any such report and will take whatever corrective action is deemed necessary. The University will also take action to protect the reporting student to prevent further harassment or retaliation.
IS THERE A DRESS CODE?
The University expects employees to be well groomed and dressed in a manner appropriate for their work. In general your appearance should be modest, in good taste, safe and suitable for the work to be done.
You'll find that the appropriate dress will vary by department. In Facilities Services and in Food Services, you will be required to wear a uniform. Protective equipment such as safety goggles will be required in some jobs. In other positions appropriate office attire could be important. It is helpful to check with your supervisor to learn exactly what is expected.
A good rule to follow is to wear clothing that generally matches that of non-student employees doing similar jobs in the department. This is especially important in positions that "meet the public."
WHAT HAPPENS IF I AM INJURED ON THE JOB?
If while on the job you suffer an injury requiring first aid or emergency medical care, you should report to the Biola Health Center immediately to obtain treatment. The Health Center is open 8:00 A.M. to 5:00 P.M., Monday through Friday. The center will either treat your injury or direct you to Human Resources to receive instruction as to the outside medical facility available to help you, and they will give you the needed paperwork. The contracted emergency medical facility that we use is At Work Medical at 12291 E. Washington Boulevard, Suite 300, Whittier at 562-945-6690. For emergencies after hours or on weekends, use Valley View Medical Center at 562-926-8638, located at 16700 Valley View, Suite 180, La Mirada. Within three days, after you have received emergency treatment for your injury, you must return the paperwork to the Human Resources Office. On-the-job safety is included in the performance evaluation of all Biola employees.
WILL MY WORK PERFORMANCE BE EVALUATED?
Biola encourages supervisors to evaluate student employees. This proves to be a valuable tool in helping student employees find out how they are doing on their jobs and provides an excellent means of communication and development.
AM I A PART OF BIOLA'S COMMUTER INCENTIVE PROGRAM?
If you are hired on-campus and start work between the hours of 6:00 a.m. and 10:00 a.m., one or more days, Monday through Friday, you may qualify in our commuter program in conjunction with the regulations from the SCAQMD. It could mean payment of a "dollar a day" by walking, biking, using transit, or carpooling to work. Biola's contribution to the cause for cleaner air is contained within the provisions of the Commuter Incentive Program. Please pick up a Commuter Incentive claim form from University Employment if you are eligible for any portion of that month.